exhibition-area-information

BECOME AN EXHIBITOR !

Exhibiting at the congres is becoming a partner of the event, partner of a profession.
The exhibition is an important part of congress experience and a valuable place for delegates to connect with the industry. It gives you the opportunity to showcase services, product and technologies wether new or current and to engage with key professionals from around the word.

PLACE

Exhibition would be held in chapiteau of hotel king fahd, in front the « Palais des Congrès », where scientific sessions will take place.

STAND RENTAL

The rental fee is
– 6m² : 2000 $
– 9m² : 3000 $
The fee includes :
– A construction stand
– 1 table
– 1 table cloth
– 2 chairs
– electric power point
– listing of name in the final programme / congres handbook
– 2 free exhibitor badges (which entitle them to teas and lunch)

PRELIMINARY OPENING HOURS

The exhibition will be open during the following hours
Monday  20 April 2020 : 18.00-20.00
Tuesday 21 April 2020 : 08.00-20.00
Wednesday 22 April 2020 : 08.00-20.00
Thursday 23 April 2020 : 08.00-15.00

STAND CONSTRUCTION AND DISMANTLING

Stand construction can take place on Monday’s 20 April 2020 of 7.00-14.00
Dismantling stands can take place on the Thursday’s 23 April 2020 after the closing ceremony

ADMISSION

All registered participants and accompanying persons have free admission to the exhibition.
Exhibitors do not get free or automatic entry into the scientific sessions. Exhibitors who also want to attend should register as participants at www.afsbtdakar2020.com and pay the required registration fee.

STAND ALLOCATION

Exhibition space will be allocated by the organiser, on a first come first served basis, to those exhibitors who have gaid the required fees. In case the requested location is not available, the organiser will assign a space as close as possible to your preferred location in an impartial manner.
Payment and cancellation after submitting the exhibitor registration form, confirmation and an invoice for the total amount will be issued and is due to be paid in full by February 29 , 2020.

All fees must be paid to the AfSBT Senegal Bank Account stating your company name and invoice number
In the event that full payment is not received by the deadline, exhibitors will be refused entry to set up at the exhibition area. Cancellation received in writing more than 30 days before the commencement of the event will attract a 50% cancellation fee. No refund will be made for cancellations less than 30 days before event.

CLEARANCE OF THE MATERIAL

The terms of customs clearance will be communicated to you shortly.

Exhibitors who require assistance in decorating can contact our event agency :

RCG West Africa
Liberté 6 Extension, Résidence Aya, Immeuble A 1er étage
+(221) 77 222 90 54 / +(221) 77 221 10 89 /+(221) 33 827 47 81
Hermance.toua@rcgwestafrica.com